Company:            Harlequin

Job Title:             Editorial Assistant

Department(s):   Editorial Trade NY

Reports to:          Editorial Director

Status:               Regular full time

Location:            195 Broadway, New York (hybrid model) 

The Editorial Assistant is responsible for providing administrative support primarily for the editorial director and select senior editors as well as the Hanover Square publishing program, and for obtaining an understanding of the publishing business.  A front-line contact for the Editorial team and assists in positively portraying the company to external sources.

• Provides administrative support to the editorial director (and senior editors as needed) including but not limited to updating and/or maintaining internal systems, drafting correspondence, photocopying/trafficking required documents, preparing travel arrangements, generating reports, etc.
• Completes first screen for manuscripts and query letters submitted.
• Logs and tracks all incoming manuscripts in order to ensure complete status awareness for each manuscript received.
• Prepares and traffics manuscript production and cover materials.
• Prepares book-related sales materials including fact sheets.
• Prepares contract forms and processes payments.
• Liaises with authors and agents.
• Acts as front-line contact for the department by screening requests or messages from external parties such as responding to queries from authors/agents, unsolicited authors/agent calls, providing information when known or referring to the proper source.
• Provides administrative support to the department, including but not limited to requesting ISBNs, managing the schedule and schedule changes, generating reports, ordering books, flowers etc.
• Contributes to the imprint’s social media accounts.
• Provides additional assistance to team as needed.

• Undergraduate degree in English
• Some previous administrative experience
• 1-year experience in the publishing industry an asset
• The ability to manage execution, to prioritize, to pay close attention to detail, and to multi-task.
• Strong communication, planning, organizational, teamwork, and problem-solving skills
• Creativity, decisiveness, functional/technical knowledge, computer knowledge, adaptability/flexibility, a drive for results.
• Interest in books and reading, particularly the genres published by the imprint.

Working Conditions

• This position operates in an office environment. There may be noise distraction due to the open concept work environment. 
• This position requires contact within the industry and with employees in the same and in other functional areas to provide, discuss, and exchange information. May also interact with leaders of other functional areas to provide or exchange information. 

Physical requirements

• This position often requires periods of sitting, keyboarding, walking and lifting books.

About HarperCollins Canada and Harlequin

Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins’s global publishing program, Harlequin titles are published in 17 countries and 16 languages.

The salary for this position is $52,500. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.  

Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O’Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe.

HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills,knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance.

HarperCollins Publishers is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at TalentManagement@harpercollins.com. Note: we will only respond to accommodation requests. 

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.