HarperCollins Publishers

Editorial Assistant (Intrigue & Romantic Suspense)

Job Locations US-NY-New York



Company:                        Harlequin Enterprises ULC  

Job Title:                          Editorial Assistant

Department:                   Editorial – Harlequin Brand Group

Status:                              Regular Full Time

Location:                          195 Broadway, New York, NY  (hybrid model)


We celebrate and support the differences that make each of us unique, striving to create a welcoming workplace that ensures everyone has a voice and is able to do their best work. We welcome all applicants, including those who identify with groups that are traditionally underrepresented in the publishing industry including, but not limited to, Black, Indigenous, people of colour, members of the LGBTQIA2S+ community, and persons with disabilities.

Join us, and share your story.


Job Summary:  

The Editorial Assistant is responsible for obtaining an understanding of the publishing business and providing administrative assistance for Harlequin Intrigue and Harlequin Romantic Suspense publishing programs.  A front-line contact for the Editorial team and assists in positively portraying the company to external sources.


  • Completes first screen for all “slush” manuscripts and query letters submitted, identifies and forwards any that are determined to be worth further consideration.
  • Coordinates transfer of materials to other company departments as required.
  • Acts as front-line contact for the editorial team by screening requests or messages from external parties such as answering queries from authors/agents, unsolicited authors/agent calls, providing information when known or referring to the proper source and participating in Twitter pitching events.
  • Provides administrative assistance to the editorial team by creating, updating and/or maintaining internal systems; generating reports; requesting materials from contracted authors such as title suggestions, art fact sheet information, and social media content; coordinating deadlines for the team, scheduling meetings as required.
  • Provides editorial assistance to the editorial team by preparing reader reports and revision letters, writing and revising back cover copy, and with direction, reviewing copy editing and author approval/alterations.
  • Provides assistance to team as needed to back imprint strategy and growth.


Specific training or job experience required includes:

  • Undergraduate degree in English
  • Previous administrative experience
  • Post-secondary publishing Diploma is an asset
  • One-year experience in the publishing industry is an asset



Competencies and skills required to perform this job include:

  • Creativity, decisiveness, functional/technical knowledge, computer knowledge, adaptability/flexibility, customer orientation and a drive for results.
  • The ability to manage execution, to prioritize, to pay close attention to detail, and to deal with stress
  • Strong communication, planning, organizational, teamwork, and problem-solving skills


What's in It For You?

  • The opportunity to be part of a company on the leading edge of publishing, working with a very talented team and exceptional books
  • Remote work, flexible start/stop times
  • Paid time off days and vacation allotment, starting at three weeks
  • Flexible benefit plans to fit your needs and pension matching
  • Virtual author events and access to discounted books
  • Working with passionate people!


The salary range for this position is $48,000 USD. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.


About HarperCollins Canada and Harlequin

Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins’s global publishing program, Harlequin titles are published in 17 countries and 16 languages.


Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O’Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe.



External applicants are asked to apply on our website (https://www.harpercollins.com/pages/worldwide-careers) 


HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills, knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance.


We are also committed to ensuring that the accessibility needs of candidates and employees are considered and accommodated during the recruitment process.


We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.


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