HarperCollins Publishers

Studio Project Coordinator

Job Locations US-NY-New York




HarperCollins Productions is the media division of one of the oldest and most celebrated American book publishers. This division is responsible for developing HarperCollins properties into multi-media brands (across tv, film, and digital). The studio project coordinator will support the HarperCollins Productions team in their media productions as well as assist in the day-to-day operation of the division.


This role has two main responsibilities: project coordination and production department administration. 


Project Coordination

  • Act as liaison between distributors, studios, and HarperCollins Productions for project deliverables and communication.
  • Track and coordinate all project deliverables according to schedule, including scripts, storyboards, animation, music, etc.
  • Gather notes and time estimates on all deliverables from all stakeholders and track them to ensure they are incorporated into the production process.
  • Help organize assets and maintain working folder structure and archiving process for all assets.
  • Coordinate with vendors in regard to vendor setup, contracts, art tests, estimates, project materials, and invoices.
  • Ensure daily schedule is running according to plan--calling in for upcoming calls, writing and sending agendas and making adjustments as the day unfolds.
  • Take notes during phone calls and send follow-up summaries to attendees. Ensure action items are detailed from the meeting and followed up on.
  • Take initiative to resolve project roadblocks and raise issues as needed to producers.

Production Department Coordination:

  • Create presentations from materials provided, for both internal meetings as well as external presentations.
  • Create and submit all expense reports for the Head of Productions.  
  • Be the point person with all external assistants at distributor/studios and partners for scheduling meetings.
  • Track and file department contracts and status reports.
  • Keep internal file databases updated and accessible.
  • General administrative support of the Productions department.


  • 1-3 years of media production experience, including project coordination and administrative support to production executives
  • Team-oriented, works collaboratively across multiple groups
  • A passion for learning about the media and publishing business is essential
  • Very strong organizational skills and ability to proactively suggest new solutions and systems
  • Must be able to multi-task, prioritize, and work well under pressure to meet deadlines
  • Opportunity for creative input on a small and highly collaborative team.
  • Strong proficiency with Microsoft Word, Excel, PowerPoint and/or Keynote, Google Docs

This role is currently based out of New York, New York. You will need to commute to the office when it reopens.


HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.


HarperCollins Publishers is an Equal Opportunity Employer.


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