HarperCollins Publishers

Publicity Assistant - Harlequin Trade

Job Locations US-NY-New York




The Harlequin Trade Publicity team is currently seeking a Publicity Assistant. Reporting directly to the Vice President, Publicity, the Publicity Assistant supports the publicity team and works on publicity campaigns for the Harlequin Trade Publishing (HTP) team. The assistant will work with hardcover and trade titles among our Graydon House, Hanover Square Press, HQN, Park Row Books, and MIRA imprints, for bestselling and award-winning authors; such as Pam Jenoff, Dan Abrams, Tarryn Fisher, Susan Mallery, and others. Responsibilities include administrative duties to support the team (such as mailings and book submissions), as well as gaining hands-on experience working on title publicity campaigns, including press materials creation, media networking and pitching, and booking author tours and special events (virtually and in-person). 


  • Sends digital and physical galleys to industry trade publications.
  • Supports VP with submitting titles for book festivals and awards.
  • Formats and writes press materials.
  • Pulls materials together at team’s requests/needs.
  • Pitches title campaigns to media.
  • Sets up blog and influencer tours.
  • Coordinates mailings with our off-site warehouse.
  • Manages monthly billing including coding invoices, pulling travel documentation for monthly accounting, and tracking in budget.
  • Tracks down and manages galley and finished book mailings.
  • Performs other administrative duties as needed.



  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office suite
  • Prior work experience in trade book publishing or publicity an asset
  • Excellent problem solving skills
  • Ability to resolve tech issues with electronic book files
  • Creativity, enthusiasm, and a love of books are a must
  • Proven ability to deliver timely, accurate work product and demonstrate solid follow through
  • Results-driven, motivated team player who is proactive and exceptionally organized
  • Ability to pay close attention to detail in a fast-paced, deadline-driven environment
  • Strong prioritization skills and the ability to remain calm and use sound judgement under pressure
  • High degree of initiative and independence 

This role is currently based out of New York, New York. You will need to commute to the office when it reopens. 


About HarperCollins Canada and Harlequin

Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins’s global publishing program, Harlequin titles are published in 17 countries and 16 languages.


Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O’Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe.


HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills, knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance.


We are also committed to ensuring that the accessibility needs of candidates and employees are considered and accommodated during the recruitment process.


We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed