HarperCollins Publishers

  • Subsidiary Rights/Editorial Assistant

    Job Locations US-NY-New York
    Rights & Permissions
  • Overview



    The focus of this position is to provide administrative and editorial support to the Director, Subsidiary Rights and Harlequin Audio and Vice President, General Fiction


    • Provides administrative and clerical support, including such tasks as opening and prioritizing incoming correspondence, screening phone calls and scheduling appointments, processing and verifying expense reports, inputting contracts, scheduling weekly meetings, ordering lunch/refreshments as needed, distributing information, photocopying reports and correspondence and coordinating travel arrangements, preparing correspondence and forms, booking meetings, data entry, managing various requests for materials, etc.
    • Provides support for Subsidiary Rights department, including: Fulfilling all materials requests, managing cover permissions, sending out author copies, filing, working with database and trafficking material throughout the company.
    • Assists VP and Director in development of various company/editorial presentations, as assigned. Compiles VP’s monthly leadership report.
    • Supports Subrights Department in preparing for and following up after 3-4 book fairs a year, including managing schedules, gathering and sending material, assisting in production of rights guides, using database to keep track of submissions, and sending out all submissions and follow-up.
    • Provides Editorial assistance for VP. Responds to authors’ queries, takes minutes at Adult Ed. Meeting, manages backlist and the creation of ancillary materials for VP’s authors’ titles.  This includes preparing art fact sheets, prelim packages, selecting BISAC codes, creating/rewriting back cover copy. Tracks and adheres to deadlines.
    • Acts as NYC office liaison for Toronto and Overseas colleagues, directing queries to the appropriate individuals, providing materials, booking meetings, ordering lunches and preparing meeting materials when needed to ensure that the needs of internal client groups are met. 
    • Internal systems knowledge: HERS, SMART, Concur, Ultipro, Edelweiss, Shared Drives, etc. Maintains effective logs and tracking systems.
    • Special projects as assigned.
    • Miscellaneous publishing responsibilities, which may include such tasks as blog post writing, social media, and research projects.


    • 1-3 years related experience or equivalent knowledge gained from prior experience
    • Strong familiarity with Microsoft Word, Excel and Power Point as well as database applications
    • Strong communication, writing, planning and organizational skills. Interaction with others in a highly professional manner
    • High attention to detail; proofreading and basic copyediting skills preferred.
    • Internship or post-secondary publishing diploma an asset
    • A knowledge of basic accounting
    • Knowledge of editorial or rights procedures and processes an asset
    • Adaptability/flexibility, creativity and ambition.
    • Strong interest in reading
    • A proven ability to demonstrate a high degree of initiative, independence, flexibility, discretion and the ability to anticipate needs.

    Harlequin is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.


    Harlequin is committed to providing accommodations in all parts of the hiring process.  If you require an accommodation, we will work with you to meet your needs.


    HarperCollins Publishers is an equal opportunity employer.


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