HarperCollins Publishers

  • Administrative Assistant to the Department Head

    Job Locations US-NY-New York
  • Overview



    We are currently seeking an Administrative Assistant to provide administrative support to the General Counsel as well as the rest of the legal/contracts team.


    • Provides administrative support to department head – answers phones and takes messages, schedules meetings and conference calls, photocopies and files documents, etc. 
    • Creates and maintains database that tracks claims and litigation against HarperCollins, including their related expenses.
    • Coordinates travel arrangements.
    • Helps administer compliance trainings.
    • Creates expense reports.
    • Scans and files documents for Contracts department.
    • Schedules meetings, maintains files and calendars, and takes minutes at departmental meetings.
    • Develops and executes departmental projects as needed.
    • Provides support to department: routes calls, orders supplies, sorts mail, maintains files, etc.
    • Processes department invoices and manages budget coding of expenses.


    • 4-year college degree or equivalent work experience
    • Prior administrative/legal experience required
    • Ability to communicate effectively with all levels of management
    • Strong organizational skills and attention to detail
    • Ability to exercise professionalism, poise and tact in all verbal and written correspondence
    • Strong sense of confidentiality
    • Strong time management skills
    • Ability to set priorities under pressure
    • Excellent written and oral communication skills
    • Willingness to take initiative and to complete projects independently
    • Proficient knowledge of MS Office, Office 365 and facility with variety of applications within Windows
    • An interest in book publishing strongly preferred


     HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.


    HarperCollins Publishers is an Equal Opportunity Employer.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed