HarperCollins Publishers

  • Managing Editorial Coordinator

    Job Locations US-NY-New York
    Managing Editorial
  • Overview



    We are currently seeking a Managing Editorial Coordinator to support the flow of editorial materials between the Production and Editorial departments, ensuring that materials are delivered on a timely basis. This role would also follow through with new systems, procedures, schedules, logs and other monitoring and reporting practices and coordinate freelance editorial assignments to supplement editorial staff. These objectives are achieved under the direction of the Managing Editor, and with specific responsibility for performing these tasks for materials sourced in the local office.


    • Stable Production: Coordinate editorial activity within the New York office, monitor workflow and ensure on-time turnaround. Communicate, liaise and follow up with Editorial, Managing Editorial and Production to ensure scheduling information is accurate and to promote on-time delivery of materials. [30%]
    • Freelance Coordination: Coordinate freelance activity, by issuing and logging assignments and processing invoices. [30%]
    • Trafficking Materials and Logging: Work extensively with Excel, to update and maintain accurate tracking logs. [20%]
    • Database Support: Use in-house database systems (SMART, eMAP and HERS) to process editorial materials, issue official schedules, set up new freelancer accounts, and assign SMART notifications. Provide in-house database systems support, participate in system testing, and assist in developing appropriate training materials. [15%]
    • Special Projects: Support the Managing Editor on special projects as needed. [5%]


    • B.A. or equivalent.
    • Minimum 2 years previous experience in publishing, with an emphasis on trade book production.
    • Solution-oriented and technical.
    • PC literacy, with experience in a variety of programs, including proficiency in Microsoft Office (particularly Word and Excel).
    • Strong communication skills and attention to detail.
    • Excellent planning and organizing skills.
    • Ability to manage high volume of materials in fast-paced environment.

    Harlequin is a company full of people who are passionate about books.  When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.


    Harlequin is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.


    Harlequin is an equal opportunity employer.


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