HarperCollins Publishers

  • Assistant Managing Editor

    Job Locations US-TN-Nashville
  • Overview

    This position interfaces with the Publishers and team members for Emanate, Westbow, Elm Hill, and Harper Inspire. Communication and prioritization skills are critical must-haves to keep things moving, organized, and on track for multiple publishing groups. Overall job duties include heavy metadata management, project coordination, and facilitation of processes.


    Essential Responsibilities:

    • Set up products for various publishing groups and initiatives in MDM, including Marketing ISBNs, and manage changes to product records, all while maintaining data integrity throughout the product’s lifecycle as the data flows through various systems
    • Work with outside partners for Westbow and Elm Hill on bulk ingest of new titles and data updates in MDM
    • Run APLs for ITPEs and Audio as requested by the Emanate Publisher and for all formats for Harper Inspire; route APLs for signatures and ensure documents are stored in the FIC for upload to PAS
    • Act as manager of Microsoft Project Server, setting up viable production plans as requested
    • Keep various Title Plans up-to-date and distribute to key stakeholders on a weekly basis
    • Oversee Sales Conference catalog development by enforcing catalog standards and schedule; manage the comprehensive data check and post-sales conference web checks
    • Help prepare Pub Cycle Forum spreadsheets and materials as requested
    • Resolve and/or escalate metadata issues in a timely manner, providing first-response, fast-resolution, results-oriented problem solving, logging Jira tickets as necessary
    • Facilitate and track contract request forms (CRF), adhering to approval and process standards
    • Act as the key contact for customer services inquires, the catalog process, data questions, etc.
    • Apply for CIP data as requested
    • Attend weekly production rounds with Inventory, Comp, and Design (Emanate)
    • Maintain agenda/schedule/action items for Pub Board and Editorial meetings as requested
    • Participate in weekly Managing Editorial Meetings gleaning training and information related to process, systems, and data
    • Create and update best tools, processes, and practices by interfacing with all team members as well as shared service areas of the company
    • Map titles in the Global Works Tool
    • Facilitate reversion paperwork and update metadata at the appropriate time
    • Facilitate backlist transfer paperwork after publisher agreement
    • Complete title approval forms, gathering the publisher’s signature, and distributing to the team as requested
    • Organize a master list of book proposals received and track decisions made about those proposals as requested
    • Process RFPs as requested
    • Approve invoices as requested
    • Secure permissions on author photos as requested
    • Maintain a database of Charismatic churches, organizations, and contacts (Emanate)
    • Other administrative duties, projects, and initiatives as assigned


    Knowledge: Advanced use of Microsoft office required. High level of proficiency required with Excel spreadsheets.


    Work Experience: Minimum 3-5 years of project management experience. Work experience in publishing/editorial project management strongly preferred.


    Education: B.A. in English or a related field; or equivalent job experience


    Industry Knowledge: Clear understanding of publishing industry, editorial practices, and publishing operations preferred.



    • Extreme attention to detail
    • Excellent written communication skills
    • Proven project management and organizational skills
    • Excellent interpersonal skills
    • Proven spelling and proofreading skills
    • Able to distill numerous pieces of information and communicate key points to others
    • Quickly learn new software applications and maintain awareness of new and emerging technologies

    Additional Skills:

    • Meticulous attention to detail
    • Ability to prioritize, multi-task, manage resources across multiple projects, and meet deadlines
    • Ability to anticipate needs, plan ahead, and effectively encourage planning ahead
    • Team player with ability to facilitate effective team meetings
    • Global thinker
    • Ability to relate to and empathize with others, mitigating team conflict and communication problems
    • Flexible and ready to respond to new opportunities
    • Ability to work independently, take initiative, and problem solve
    • Self-motivated and highly productive
    • Able to represent HCCP well with authors and outside partners

    HarperCollins Christian Publishing is an Equal Opportunity Employer.


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