HarperCollins Publishers

  • Administrative Assistant to the Department Head - William Morrow

    Job Locations US-NY-New York
  • Overview



    HarperCollins seeks an Administrative Assistant to support a President and Publisher in the General Books Group. In this role you will gain exposure to the William Morrow and Avon imprints.


    • Manages the day-to-day office operations of the President and Publisher, involving constant interaction with employees from all departments (e.g., Editorial, Marketing, Publicity, Finance, Art, etc.).
    • Processes editorial invoices and circulates T&E balances to editors monthly.
    • Manages demanding calendars, maintains organized files, provides substantial telephone coverage, screens/prioritizes mail, and maintains relationships with authors and agents.
    • Schedules and prepares for meetings of all sizes, involving the coordination of multiple busy calendars.
    • Performs, under minimal supervision, administrative and editorial duties and assists in coordinating publication process on a select number of titles each season.
    • Makes travel arrangements, prepares itineraries, and processes monthly expense reports.
    • Creates decks for various conferences and book fairs (e.g. London Book Fair, Frankfurt Book Fair, Sales Conference).
    • Routes editorial contracts daily and keeps track of them in a grid.
    • Handles special projects in the department as needed.
    • Orders supplies for the department.
    • Maintains group film/TV grid.
    • Logs, tracks, and reads submissions and assists in returning rejected manuscripts.
    • Monitors production schedules; maintains communication between production, design and managing editorial to keep books on schedule.
    • Drafts jacket copy, flap copy, catalog copy, fact sheets, and other materials as needed.
    • Prepares manuscripts for transmittal.


    • 4 year college degree or equivalent work experience
    • A minimum of one year prior relevant work and publishing experience; office support experience preferred
    • Has a strong interest in learning the processes of publishing
    • Detail-oriented, well-organized, and able to prioritize responsibilities under pressure
    • Ability to interact confidently with internal and external executives in a personable and professional manner
    • Ability to identify and troubleshoot departmental issues before they become problems
    • Excellent communication skills
    • Exceptional writing skills
    • Proficiency with Microsoft Word, Excel, and PowerPoint

    HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.


    HarperCollins Publishers is an Equal Opportunity Employer.


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