HarperCollins Publishers

Editorial Assistant

Job Locations US-NY-New York




HarperCollins seeks an Editorial Assistant to support a the Deputy Publisher, and SVP/Publisher with our Harper and HarperWave imprints.


  • Manages the day-to-day office operations of the Deputy Publisher, and SVP/Publisher involving constant interaction with authors, agents, and employees from all departments (e.g., Editorial, Marketing, Publicity, Finance, Art, etc.).
  • Handles demanding calendars, maintains organized files, provides substantial telephone coverage, screens/prioritizes mail.
  • Makes travel arrangements, prepares itineraries, and processes monthly expense reports.
  • Prepares and distributes contract requests (including P&Ls and PMEs) for all acquired titles; tracks and sends payments.
  • Transmits manuscripts into production and work closely with production to keep books on schedule; communicates with authors about corrections.
  • Writes and edits copy, fact sheets, and other materials as needed.
  • Handles metadata for all front and backlist titles.
  • Requests and sends author copies.
  • Handles incoming submissions and rejection letters.
  • Assists with sales conference prep and weekly meetings.
  • Prepares detailed marketing reports for Deputy Publisher.
  • Coordinates seasonal Launch meetings for all Harper imprints, and liaising between marketing and editorial from Launch through the planning process.
  • Handles special projects in the department as needed.
  • Orders supplies for the department.


  • 4 year college degree or equivalent work experience
  • Prior relevant work and publishing experience; office support experience preferred
  • Has a strong interest in learning the processes of publishing
  • Detail-oriented, well-organized, and able to prioritize responsibilities under pressure
  • Ability to interact confidently with internal and external executives in a personable and professional manner
  • Interest in working on complex design books (diet, four-color, cookbooks) as well as B&W format
  • Ability to identify and troubleshoot departmental issues before they become problems
  • Excellent communication skills
  • Exceptional writing skills
  • Proficiency with Microsoft Word, Excel, and PowerPoint

HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.


HarperCollins Publishers is an equal opportunity employer.


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