HarperCollins Publishers

Administrative Assistant to Department Head

Job Locations US-NY-New York




HarperCollins seeks an Administrative Assistant to support a President and Publisher in the General Books Group. In this role you will gain exposure to the Harper, Harper Paperbacks, Harper Perennial, Harper Business, Harper Design, Harper Wave, Broadside Books, Amistad, and Ecco imprints.


  • Manages the day-to-day office operations of the President and Publisher, involving constant interaction with employees from all departments (e.g., Editorial, Marketing, Publicity, Finance, Art, etc.).
  • Manages demanding calendars, maintains organized files, provides substantial telephone coverage, screens/prioritizes mail, and maintains relationships with authors and agents.
  • Schedules and prepares for meetings of all sizes, involving the coordination of multiple busy calendars.  
  • Performs, under minimal supervision, administrative and editorial duties and assists in coordinating publication process on a select number of titles each season.
  • Makes travel arrangements, prepares itineraries, and processes monthly expense reports.
  • Attends editorial meetings with the responsibility of taking minutes, reviewing them with editors, and circulating them throughout the company.
  • Acts as the point person for the awards submission process, sending out monthly emails to editors about upcoming awards and deadlines.
  • Coordinates seasonal Launch meetings for all Harper imprints, and liaising between marketing and editorial from Launch through the planning process.
  • Handles special projects in the department as needed.
  • Orders supplies for the department.


  • 4 year college degree or equivalent work experience
  • A minimum of one year prior relevant work and publishing experience; office support experience preferred
  • Has a strong interest in learning the processes of publishing
  • Detail-oriented, well-organized, and able to prioritize responsibilities under pressure
  • Ability to interact confidently with internal and external executives in a personable and professional manner
  • Ability to identify and troubleshoot departmental issues before they become problems
  • Excellent communication skills
  • Exceptional writing skills
  • Proficiency with Microsoft Word, Excel, and PowerPoint

HarperCollins Publishers is a company full of people who are passionate about books.  When you apply for a position, we want to know why you want to work here, and why you are interested in the job.  That’s why cover letters are strongly preferred.


HarperCollins Publishers is an equal opportunity employer.


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