HarperCollins Publishers

Publishing Coordinator



Job Title: Publishing Coordinator
Department: HarperCollins International
Reports to: Director, Overseas Publishing

Company Overview:
HarperCollins Publishers is the second largest consumer book publisher in the world, with operations in 18 countries. With nearly two hundred years of history and more than 120 branded imprints around the world, HarperCollins publishers approximately 10,000 new books every year in 17 languages, and has a print and digital catalogue of more than 200,000 titles.


Job Summary:
This role, based in Toronto, is part of the HarperCollins International team, based in New York City, that is responsible for the expansion of HarperCollins into non-English language markets. The Publishing Coordinator is the point person for liaising with various departments worldwide, fielding queries from our foreign publishing teams, creating updates for authors, managing the central rights database, and supporting the business growth initiatives of the department. The Publishing Coordinator will enjoy working on a team with a start-up dynamic within a creative and innovative environment.


Major Accountabilities:

1. Publishing Planning (40%)
• Manage the flow of manuscripts between offices
• Gather and summarize publishing plans; seek necessary approvals
• Maintain the rights database with absolute focus on data integrity
• Track and provide updates on the status of outstanding contract amendments
• Compile global P&Ls to help steer potential major acquisitions
• Coordinate and create persuasive pitch decks for author acquisitions


2. Publishing Updates (40%)
• Manage a central asset sharing site critical to the communication between global publishing teams
• Develop presentations with international marketing colleagues that summarize marketing plans for authors
• Track and circulate relevant reports including bestseller lists, acquisition updates, and sales achievements


3. Special Projects (10%)
• Project management on global initiatives - coordinating assets, deadlines, approvals, conference calls, with publishing teams around the world


4. Administrative Support (10%)
• Ad-hoc assignments to support the initiatives of the Director and the team


Qualifications Include:
• Post-secondary diploma or degree in Business/Marketing/or similar discipline


•  Publishing Certificate
•  Experience with project management or international business
•  Knowledge of one or more European languages


• High proficiency in Microsoft Word, Excel, and Powerpoint
• Strong time management, organizational and planning skills
• Effective verbal and written communication skills
• Must be professional and resourceful
• Demonstrated ability to pay attention to detail


Ideal Candidate:
The role entails extensive communication with our publishing teams around the world, from all departments, and at all levels of the organization. The ideal candidate:
• is interested in learning all aspects of the business of publishing
• is consistently courteous and personable
• responds quickly and accurately to emails
• has a positive outlook
• anticipates questions and always strives to overdeliver on requests
• is able to move projects forward while juggling many priorities
• is a stickler for grammar and has a keen eye for details


Given that most of the stakeholders in the division are overseas, there is flexibility to define the workday so it starts and ends early (for example 7-3 or 8-4).


HarperCollins is an equal opportunity employer. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted. HarperCollins is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.


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